The Pomeranian Club
Rules and Regulations
(Revised July, 2006.)
1.Name & Objectives of the Club. This Club shall be called 'The Pomeranian Club, and shall not join any Federation of Societies or Clubs. Its objectives shall be to promote the breeding of Pomeranians of the true type and urge the adoption of such type upon breeders, judges, dog show committees and others, as the only recognised unvarying standard by which the breed should be judged and as such should be accepted as the sole standard of excellence in breeding and awarding prizes of merit to Pomeranians. In addition every member shall promise to strive to promote honourable dealings in all canine matters, and shall bring to the notice of the committee any matter arising at or out of Dog Shows which is considered to be to the contrary. Also, every member, when able, shall furnish reports of shows and any other information likely to prove useful to Pomeranian breeders, judges, etc, to the Club Secretary or breed note writer(s). In this way every member can help to promote the interests of the Club. Every person applying membership of the Club shall promise to conform to these objectives and abide by the Club rules.
2. Officers & Committee. a) The Club shall consist of an unlimited number of members whose names and addresses shall be recorded by the secretary, this list of members and their names and addresses to be made available for inspection by members of the Club or by The Kennel Club. b) Members of more than twelve months' standing shall elect, by postal ballot, the used voting papers being available for perusal at the next AGM, the following officers for the period and under the conditions stated:
i) as and when necessary a Patron for life.
ii) a President of the Club triennially, eligible for re-election immediately.
iii) an unlimited number of Hon. Vice-Presidents for life, but may be removed by a resolution of members in a General Meeting assembled. These Vice-Presidents shall not be entitled to compete for any prize offered by members of the Club, or vote in committee or General Meetings, although they may attend these with speaking rights, and take part in ballots for Officers, Committee and Judges.
iv)an unlimited number of Hon. Members, who shall have the same rights as all the membership for life unless a 2/3 majority of the members at a General Meeting deem otherwise.
v)a Chairman of the Club triennially, eligible for re-election immediately.
vi)a Secretary of the Club triennially, eligible for re-election immediately.
vii)a Treasurer of the Club triennially, eligible for re-election immediately.
viii)not fewer than 6 nor more than 12 Committee members annually, each one having been a member for at least three consecutive calendar years and eligible for re-election immediately. It must be noted that, under Kennel Club rules, no undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.
3.The Committee a)The management of the Club shall be in the hands of the Officers of the club, who shall retire triennially and of the 6-12 Committee members all of whom shall retire annually, but shall immediately be available for re-election.
b)The following Officers and Committee shall have no voting rights except in postal ballots. i)the President, ii)the Hon. Vice-Presidents, iii)the Chairman, unless required to give a casting vote.
c)A quorum for Committee meetings shall be 50% of those Officers and Committee members entitled to be present, excluding the President and any Hon. Vice-Presidents.
d) Committee meetings shall be held at least once every four months, or more frequently as and when thought necessary by the Committee.
e)The Committee shall have the power to co-opt members on to the Committee in the event of positions becoming vacant between General Meetings.
f)The Committee shall have the power, subject to any resolution passed at a General Meeting, to engage and discharge all clerical and other assistance considered necessary, fix all salaries and/or fees to be paid to employees and generally manage the business of the Club, having the following powers:
i)to call a General Meeting of the Club.
ii)to advise in disputes between members.
iii)to make necessary bye-laws, provided that no bye-laws so made shall be inconsistent with or shall affect or repeal any Club rule and that any such bye-law shall be submitted to the next General Meeting of the Club for confirmation as a rule.
g) the Committee shall decide upon holding of Shows by the Club and all matters incidental thereto, and the value of prizes to be offered by their Show Committee.
h) the Committee shall cause true accounts to be kept of the sum of money received and expended by the Club and see that such accounts are audited annually according to Kennel Club rules.
i) the Committee shall cause Minutes of all General and Committee Meetings to be kept, and the Minutes of less preceding meeting shall be read at the commencement of the next subsequent meeting, unless previously distributed in writing, and be approved and confirmed by vote.
j) the Committee acknowledge that during the month of January each year, Maintenance of Title fee shall be forwarded to the Kennel Club by the Secretary, and that by July 31st each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Registered Societies be forwarded to the Kennel Club.
k) the Committee acknowledge their duty to inform the Kennel Club of the month in which the Society’s AGM is held, and to notify the Kennel Club of any subsequent amendments to that date.
4.Election of Members. Candidates for membership shall apply on the appropriate form on which an existing fully paid-up member must have proposed the candidate, and a further existing fully paid-up member must have seconded the candidate. The requisite subscription must accompany the application. 2/3rds of the voting Committee members present must agree to accept the application before a candidate can be accepted. If an application is rejected, unless for reasons satisfactory to the Committee they shall decide otherwise, any candidate who has been rejected shall not be eligible for candidature again for the period of 12 months after the rejection, and any candidate who has been twice rejected shall not be eligible for candidature again. The Club must maintain an up-to-date list of members and, if so requested, make an up-to-date list of members available for inspection by the Kennel Club and members of the Pomeranian Club.
5.Voting Rights. a) Each member resident in the British Isles shall be entitled to one vote after 12 months membership.
b) Proxy votes are not permitted.
c) Postal votes are only permissible in a postal ballot.
d) Voting at a Committee Meeting or General Meeting shall be either by show of hands or paper ballot as decided by the majority of those members present at the meeting.
e) Where joint membership is held, each member of the partnership shall be entitled to one vote.
f) The Secretary shall be responsible for obtaining an independent body to count the ballot papers for the election of Officers and Committee.