6.Club Property. The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. (If a registered Club is wound up or ceases to be a Registered Society under these regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club.) Please note that Clubs are advised to obtain written acknowledgements form donors of cups and trophies that they are given as outright gifts to the Club.
7.Club Accounts. A Banking Account shall be held in the name of the Society into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signatures of the Treasurer, plus either the Chairman or the President. In addition, monies may be placed in a further account for investment purposes at the discretion of the Treasurer, ratified by a Committee decision, withdrawal to be made only on the signatures of the Treasurer and the Chairman or the President.
8.Subscriptions. The Annual subscription shall be as agreed by members in a General Meeting and notified to the Kennel Club. (Fees currently: £3.00 single, £3.50 joint). No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay any outstanding subscriptions by September 30th each year his/her name will automatically be erased from the register of members. (Note: Once members have been accepted for membership, provided they continue to pay their membership subscriptions at the correct time they cannot be refused RENEWAL of membership. With the exception of default on subscriptions, the only way to remove a member from the clubs register is by following the procedure defined in the next paragraph.)
9.Expulsion of Members. Any member who shall be suspended by the Kennel Club Rule 42j(5) and/or any member whose dogs are disqualified under Kennel Club Rule 42j(9) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character of the Club, or if a member is found to be using the Club as a means of private gain or trade, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at a meeting, a resolution to expel is passed by a 2/3rds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club, except the he/she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose. If the Club expels any member for discretional conduct in connection with dogs, Dogs Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
10.Financial Year/Annual General Meeting. The financial year of the Club shall be November 1st to October 31st. The Annual General Meeting shall be held in January each year.
11. General Meetings. i) A General Meeting shall be held once a year at such time and place as the Committee from time to time shall decide, such meetings being called Annual General Meetings. The business to be conducted will be to receive the report of the Committee and the Club accounts, to elect Officers, Committee and new judges, to determine the honoraria/expenses for the previous financial year, and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Hon. Secretary on the date notified to members. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting are urgent. Notice of such meetings and details of the election procedure and receipt of items for the Agenda will be forwarded to the membership at least three weeks before the meeting. The retiring Club Chairman shall preside at the AGM. In the absence of the Chairman, the President shall be asked to take the chair, and if neither is present, a chairman shall be elected from the membership. The rules of the Club may not be altered other than at an Annual General Meeting or a Special General Meeting, the agenda for which contains specific proposals to amend the rules and such alterations shall not be brought into force until the Kennel Club has given approval for the alteration.
ii) A Special General Meeting shall be summoned by the Secretary if 20% of the fully paid-up members send a signed requisition by recorded delivery post, stating the subject to be discussed and requesting a Special General Meeting to do so, accompanied by the sum of £30, this sum to be returnable only if the motion(s) or discussion detailed in the requisition are upheld at the meeting. The date of any meeting called in this way shall be not more than 28 days after the date on the postmark of the requisition, and written notification shall be sent to members giving at least 14 days notice. No business other than detailed on the agenda can be discussed at a Special General Meeting. The Committee of the Society is empowered to call a Special General Meeting at its direction without lodging any sum of money. Any alterations to the rules is subject to the same limitations as outlined in 11(i).
iii) The quorum for any General Meeting shall be 10% of the current number of fully paid-up members.
12. Kennel Club Final Court of Appeal. The Kennel Club shall be the final court of appeal in all matters of dispute. It is the final authority for interpreting the Rules and Regulations of the Club in cases relative to Canine or Club matters.